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About the Job

About us MEDLIFE is a non-profit organization that partners with low-income communities in Latin America and Africa to improve their access to medicine, education, and community development projects. Our mission is to build a worldwide Movement empowering the poor in their fight for equal access to healthcare, education, and a safe home. Our vision is a world free from the constraints of poverty. We partner with student volunteers from around the world, equipping them with tools and skills to become social justice advocates in their chosen career path.

Our ideal Financial Controller

We’re looking for a reliable, and organized person, comfortable following established processes precisely — while being alert enough to flag issues rather than just execute blindly. Good communicator who can chase deadlines with colleagues across countries respectfully and persistently.

Motivated by MEDLIFE's mission and interested in growing technically and professionally within the organization.

About the role

The Financial Controller will prepare and reconcile monthly close activity, maintain SLT cost tracking and the weekly cash flash report, keep QuickBooks data clean and consistent, and coordinate (not formally supervise) submissions from the Staff Accountant, Bookkeeper, and country accountants. The CFO retains ownership of financial strategy, budgeting, payroll, QuickBooks architecture, internal-control design, and the external audit relationship. This role is the reliable execution layer that makes those decisions possible — accurate, timely, and well-organized — while building the track record to grow into a Controller role as the organization and budget allow.

What will your day-to-day look like at MEDLIFE?

Monthly Close Support:

• Prepare journal entries, accruals, and reconciliations (bank, credit card, intercompany) for CFO review; follow the established close calendar and flag items that need CFO decision.

• Maintain organized, audit-ready documentation for all transactions you process.

QuickBooks Data Hygiene:

• Keep the chart of accounts, classes, locations, and projects correctly tagged on day-to-day transactions, following the structure set by the CFO/consultant — not redesigning it.

• Flag inconsistent coding or gaps to the CFO rather than resolving them unilaterally. SLT

Cost Tracking & Unit Economics:

• Maintain trip-level budget-vs-actual trackers and unit-economics reporting (cost per participant, per participant-night, etc.) using the methodology already established.

• Flag trips trending over the 30–35% direct-cost target early, for CFO follow-up with operations.

Weekly Flash Report & Cash Visibility:

• Compile the weekly cash and financial flash report (cash balances, receipts, payments, AR/AP) into the existing template.

• Maintain the rolling 13-week cash-flow forecast with CFO-provided assumptions.

Team & Country Coordination:

• Follow up with the Staff Accountant, Bookkeeper, and country accountants on reporting deadlines; consolidate their submissions.

• Escalate late, incomplete, or inconsistent submissions to the CFO rather than resolving personnel issues directly.

Controls, AP & Audit Support:

• Apply the existing approval matrix and segregation-of-duties rules; do not design or change them.

• Gather supporting schedules and documentation requested by MEDLIFE's Boston-based accounting firm for audits, tax filings, and Form 990.

What skills and experience will you bring?

• Bachelor's degree in accounting, finance, or related field.

• 3+ years of accounting experience, including hands-on involvement in a monthly close.

• Working knowledge of accrual accounting and account reconciliations;

• Experience with QuickBooks Online.

• Solid Excel skills; comfortable working across multiple entities/locations.

• Professional English and native/professional Spanish; strong organization and follow-through; able to work independently and remotely.

Nice to have:

• Prior exposure to nonprofit accounting, Form 990, or donor/grant reporting.

• Experience with multi-country or multi-currency transactions.

• Interest in growing into a Controller-level role over time. What do we offer you?

• Competitive salary commensurate with the role.

• Birthday day off.

• Competitive benefits package.

• Growth opportunities.

Note: We are grateful to all interested candidates, but only those chosen for an interview will be contacted. We are hiring in: Colombia, Argentina, Panamá, Costa Rica, Guatemala, El Salvador, Puerto Rico, República Dominicana, México, Barbados, Aruba, Chile, Uruguay, Paraguay, Brazil, Ecuador, Honduras.

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